Consider the width of your signature – you want to keep it as narrow as possible.
This ensures your signature won’t wrap next to replies and forwards Here are our best tips for a solid design: In HTML messages, however, attachments appear underneath the subject header of a message.The best way to create a robust email signature that degrades elegantly on a text-only mail client is to keep it simple.
Attachments in an RTF message appear as icons within the message body. With RTF, you can format text with bullets, can align text, and can use other options, including adding linked objects. Outlook also automatically formats messages that contain voting buttons, and converts tasks and meeting requests to iCalendar format. In fact, when you send an RTF message to someone outside your organization, Outlook automatically converts it to HTML, so the message keeps its formatting and its attachments. You can use RTF when you send messages inside an organization that uses Microsoft Exchange, but we recommend that you use the HTML format. Microsoft Exchange Client versions 4.0 and 5.0 Rich Text Format (RTF) is a Microsoft format that’s supported only by these email applications: In this sense, use of RTF in encrypted messages is not recommended and it will be prone to face conversion issues. RTF is a legacy format and we do not plan to bring improvements to it. Important: HTML format is the current default compose format in Outlook. The plain text format also doesn't support showing pictures inside the message, although you can include pictures as attachments. This format works for all email programs, but it doesn’t support bold or italic text, colored fonts, or other text formatting. HTML is also the best format to use when you want to create messages that look like traditional documents, with various fonts, colors, and bulleted and numbered lists, and when you want to show pictures inside your message. This is the default message format in Outlook. You can choose the format you want depending on whether you’re including bold or italic text, colors, bullets, or pictures in the message body.Įach message format has different benefits. Outlook gives you three message format choices. If the recipient's email program is set to convert messages, for example, then a message you send formatted as HTML could be converted to plain text. How the message appears to the person receiving it depends on their email program. If someone sends you a plain text message, for example, you can reply to that message or forward it by using HTML or Rich Text Format. You can change the format of a message when you reply to it or forward it. Guided support in your browser can provide digital solutions for Office problems
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